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Administrative Assistant - Engineering

| Greater Boston Area

Smartsheet is looking for an Administrative Assistant to support our Engineering Team in our Bellevue and Boston offices. The successful candidate will work autonomously and enjoy the challenge of supporting senior leadership in a fast-paced, dynamic and high growth technology environment. This position requires the ability to remain flexible, proactive, resourceful and efficient while maintaining a high level of confidentiality.

Responsibilities:

  • Manage communications and calendaring on behalf of Engineering Leadership as needed
  • Plan and coordinate external and internal events and meetings for Engineering Teams
  • Build and maintain supportive relationships with team members, cross-functional teams and executives
  • Collaborate and work closely with Executive Assistants, Business Managers, Recruiters and Office Team
  • Support day to day operations of Engineering events & programs; occasional evening or weekend hours desired
  • Manage expense reports and corporate credit cards for Engineering Leadership as needed
  • Arrange detailed travel plans and itineraries for Engineering Leadership and guests as needed
  • An additional team support as needed

Requirements:

  • 2+ years of relevant experience in an Administrative Assistant or similar role
  • Passionate about contributing skills & talents to a fun, innovative and driven team culture
  • Proficiency with Google Mail, Calendar, Drive, Docs and Slides as well as Microsoft PowerPoint
  • Demonstrated ability to succeed in a fast-paced, dynamic and high growth technology environment
  • Exceptional organization, communication skills, attention to detail, and follow through
  • Demonstrated ability to interact with individuals inside and outside Smartsheet consistent with our values and commitment to service
  • Manage highly sensitive or confidential situations with integrity and professionalism
  • Flexibility in handling shifting priorities, frequent change, multiple requests and grace under pressure

Why Smartsheet? 

Getting From Idea to Impact! At a time when organizational speed and execution are critical to gaining a competitive edge, modern work — especially at scale — is increasingly bogged down by legacy tools and legacy thinking.

Smartsheet is designed to unleash the benefits of greater work agility and collaboration by providing a powerful platform for organizations to plan, capture, manage, automate, and report on work. Smartsheet empowers teams to execute with speed and accountability — and make better decisions, faster.

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Technology we use

  • Engineering
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages

Location

We are located in Boston's Leather District near a host of great restaurants and bars, as well as 6 minutes walking distance from South Station.

An Insider's view of Smartsheet

How would you describe the company’s work-life balance?

“Working at Smartsheet, you quickly realize that everyone is Smart and driven. That being said, you also find a culture built on honesty, authenticity and support. The work-life balance is paramount to Smartsheet and teammates are empowered to have a schedule that works for them best. "No one size fits all."

Innocent

Tech Support

What does your typical day look like?

“Working at Smartsheet is challenging, but rewarding. Change happens quickly, innovation is encouraged, and we are constantly improving our product and how we serve our customers.”

Olivia

Senior Product Trainer

What makes someone successful on your team?

“Working at Smartsheet has epitomized what a successful SaaS organization should look like. Every day, I am held to the highest standard by my peers, leadership, and our customers. What I enjoy most in particular about Smartsheet is how the entire team is driven by the same identity: To empower everyone to improve how the work.”

Paul

Solutions Implementation Manager

How do you empower your team to be more creative?

"Our employees have a track record of innovating and problem solving. Too often hiring managers give out high points for the type of logos recruits have on their resume or for their impressive academic background. We take a different approach by focusing on who has the technical chops to get stuff done and make a positive impact for our customer"

Mahesh

Senior Director of Engineering

What’s the vibe like in the office?

“As Senior Software Development Engineer at Smartsheet I am excited to go to work every day. I love collaborating with all my wonderful teammates building amazing products at Smartsheet. I work with a team of talented and driven people, striving to build the best work management and collaboration product on the market.”

Jenny

Senior Software Development Engineer

What are Smartsheet Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Health Insurance Benefits
Perks & Discounts
Casual Dress
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