Executive Assistant to the CEO and President/COO

| Greater Boston Area

edX is hiring an Executive Assistant to support our CEO and COO. This is one of the most visible and important roles within the executive function as you’ll be responsible for maintaining the schedule of two of edX’s busiest people. In addition you’ll be relied upon for drafting executive communications, coordinating meetings, and other matters related to keeping the executive function running smoothly.

Since edX is still emerging from its startup years, this role will bring with it a fast pace and situations that will require critical thinking and creativity. If you’re organized and self directed, we’d love to hear from you!

Detailed Responsibilities:

  • Support the CEO and COO on a broad range of administrative issues, often sensitive or confidential in nature
  • Performs end-to-end meeting management involving both basic and complex scheduling and “schedule negotiating” (e.g., across different time zones, for high-level leaders in organizations), proactive calendar / schedule maintenance, various video and telephone conferencing technologies (e.g., involving Skype, Google Hangouts, or international dial-ins), agenda communication (involving a basic understanding of the meeting / event objective and necessary follow-ups), room and technology setup, location logistics management, catering, and sometimes note-taking (as needed)
  • Manage all aspects of CEO's and COO’s calendars
  • Coordinates all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation, providing agendas and itineraries, and arranging passport / visa requirements when necessary
  • Manage expense reporting for supported staff by preparing and submitting expense reports, often including complex international travel related transactions.
  • Receive external guests, international visitors, and other important partners at edX office
  • Offer support outside of office hours for support or facilitation of communication with international affiliates

Qualifications and Skills:

  • 5-7+ years of experience as an Executive Assistant to a VP or C level executive; in such roles, has had progressively responsible administrative experience
  • Superior verbal, interpersonal, and communications skills
  • Strong organizational skills to manage multiple competing priorities and projects, while maintaining attention to detail
  • Exceptional ability to interact effectively with multiple external & internal stakeholders
  • Performs well on a variety of tasks while remaining effective in a high-volume, fast-paced, start-up environment; able to juggle a large workload
  • Must be proficient in: Google Apps for Business, Microsoft Office Suite and online wikis (Confluence)

About edX: 

edX is an MIT Start-up company that offers a highly competitive benefits plan, a pension program, free lunches every day as well as a plethora of other fun perks and access to some of the smartest people on the planet! Are you ready to be a part of our Mission?

Applicants must be able to work out of our Cambridge, MA office. Sorry, Visa sponsorship is not available.

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Location

EdX is located right off the MIT campus in the Kendall Square neighborhood of Cambridge, MA

An Insider's view of edX

What projects are you most excited about?

My work focuses on enabling course teams at partner institutions to create high-quality learning experiences on edX.org. Right now couldn't be a more critical time for this work as we ramp up the amount of Master's degrees we are offering this Fall. I work with faculty, instructional designers, media producers, and project managers.

Ben Piscopo

Learning Designer

What are edX Perks + Benefits

edX Benefits Overview

edX employees are eligible for all MIT benefits. Enjoy the benefits of an established benefits program, but still live startup life.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
We have a pension plan too!
401(K) Matching
5% match
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Vacation & Time Off Benefits
Generous PTO
Perks & Discounts
Casual Dress
Commuter Benefits
Free Daily Meals
Happy Hours
Professional Development Benefits
Tuition Reimbursement
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