Executive Assistant

Job Qualifications:

The Executive Assistant will be responsible for supporting the Senior Vice President for Programs, their direct reports and supporting teams.  The candidate is expected to have strong written and verbal communication skills as the position includes coordinating with other Aurora business sectors, government personnel, and our customers.

 

Specific Responsibilities:

The Executive Assistant supports in the following duties:

  • Perform administrative tasks including calendar management, writing and editing correspondence, processing visitor requests, and maintaining Outlook contacts information and client relations profiles

  • Manage travel needs to include arranging all logistics, completing expense reports, and reconciling credit card statements

  • Prepare, assemble and modify reports, presentations, briefing materials, and project schedules using MS Word, PowerPoint, Excel, FastTrack, MS Project, and Visio

  • Provide administrative support to the BD team in the preparation of proposals

  • Assist with business development events and other company outreach and customer-focused initiative

  • Extract reports from the company’s Enterprise Resource Planning (ERP) tool, which is SAP By Design

  • Coordinate meetings and other special events

 

 

Minimum Requirements:

  • Minimum of (5+) years of office administration, experience supporting executives in Aero/Defense industry is preferred

  • Must have excellent organizational and interpersonal skills, with a positive attitude towards work

  • Must project the professionalism of the office when dealing with internal and external customers 

  • Must have the ability to prioritize and multi-task in an organized fashion ensuring timely completion

  • Experience in Microsoft Outlook, Word, Excel, Concur, PowerPoint, Visio, and SharePoint

  • Knowledge of SAP and FastTrack Schedule is a plus

  • Must be able to handle office materials and information with 100% confidentiality

  • Must be able to take initiative and work well under pressure

  • Flexibility to travel to other Aurora sites may be required periodically

  • Must be a US Citizen or Permanent Resident

 

Physical Requirements:

Must be able to lift over 20lbs.

 

Shift Requirements: 

Normal business hours; some overtime may be required.

 

Aurora Flight Sciences is an Equal Opportunity Employer

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Technology we use

  • Engineering
  • Product
    • C++Languages
    • JavaLanguages
    • PythonLanguages
    • CLanguages
    • MATLABLanguages
    • openCVLibraries
    • cmakeLibraries
    • CaffeFrameworks
    • TensorFlowFrameworks
    • ROSFrameworks
    • SolidWorksDesign
    • CATIADesign
    • Microsoft ProjectManagement

Location

Kendall Sq is an award-winning, master-planned development and community of world-class office and lab space, restaurants, and retail shopping.

An Insider's view of Aurora Flight Sciences

What’s the vibe like in the office?

I look forward to coming into work every day, because the office is abuzz with excitement and innovation. Everyone is working on new things and pushing the boundaries of aerospace. The hallway chatter ranges from topics in advanced aerodynamics to when the next rock-climbing meet-up will be. I imagine this is how NASA felt during the space race.

Billy

Aircraft Conceptual Designer

What's the biggest problem your team is solving?

Aurora is committed to solving challenging technical problems across the aerospace industry. Our team is focused on providing core functions that enable certifiable autonomy in practice, from autonomous threat detection/mitigation to planning, estimation, and control of optionally piloted aircraft in unstructured environments.

Igor

Autonomy Engineer

What makes someone successful on your team?

To be successful one has to be an optimist and take initiative. We are working on projects that have not been done before so every new idea or approach needs to be welcomed with creativity and an open mind. Learning is endless here, but it is up to the individual to ask questions and take ownership of their work.

Destiny Mora

Embedded Systems Engineer

How do you empower your team to be more creative?

At Aurora creativity is a necessity. Most of our projects are at the cutting edge of what’s possible and require solving one or more engineering problems that have never before been solved before. It’s in our DNA and we encourage this from Day 1.

Brian

Senior Vice President of Programs

How do you collaborate with other teams in the company?

This is where you get to work with the smartest people, across every discipline, on a multitude of trailblazing products. This is where your voice will always be heard. This is where you will be encouraged to try everything. This is where you want to be.

Nayan

Mechanical Systems Group Lead

What are Aurora Flight Sciences Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Recreational Clubs
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
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