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Executive Assistant

Position Overview:

Aurora Flight Sciences, a Boeing subsidiary, is seeking an exceptional Executive Assistant to support our Programs office. The Executive Assistant position is highly visible and a vital part in sustaining and enhancing the success of the executive office as well as the Aurora brand.

As Executive Assistant to the VP of Autonomy for Defense and VP of Commercial, you will be expected to have strong communication skills working with a variety of stakeholders such as Boeing executives, Aurora senior management, government personnel, strategic business partners, and employees in business development and engineering. The key objective is the efficient, effective, and professional operations of the Programs office. General tasks include calendar management, extensive travel arrangements, expense processing, e-file maintenance, correspondence, e-mail, telephone screening, entering business cards, credit card reconciliation, and meeting support.

Specific Responsibilities:
• Diligent oversight of the department/sector’s SharePoint page to ensure the data presented is current and accurate. Also, look for opportunities to improve communications and data sharing.
• Assist in the preparation of charts, financial summaries, organizational charts, and project schedules using PowerPoint, Excel, FastTrack, and Visio.
• Draft memos, letters, email responses, presentation notes, etc.
• Manage travel, special events, or deployments to include:
o Logistics and agendas
o Expense reports
o Reconciliation of credit card statements
• Coordinate and support internal/external meetings, site-visits, and other VIP special events.
• Assist in the monitoring and follow-up of timekeeping requirements.
• Support other administrative duties as assigned.

Other Responsibilities:
• Have a strong professional acumen when dealing with internal and external customers.
• Be able to prioritize and complete multiple tasks simultaneously to keep up with the fast pace environment.
• Handle office materials and information with 100% confidentiality.
• Take initiative and anticipate needs.
• Work closely with the administrative services team to improve processes and share resources.
Technical Skills:
• Expert with Windows applications and proficiency with MAC operating system a plus.
• Comfortable with telecommunications application software that i.e. Skype4Business and WebEx. 
Minimum Requirements:
• Candidates must be a U.S. Person (U.S. Citizen or a Permanent Resident/Green Card Holder).
• Experience: 10-15 (+) years supporting a VP/C-Suite Executive.

Preferred Requirements:
• Expertise in domestic and international travel planning.
• Knowledge of the Aerospace industry.
• Bachelor's Degree.

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Technology we use

  • Engineering
  • Product
    • C++Languages
    • JavaLanguages
    • PythonLanguages
    • CLanguages
    • MATLABLanguages
    • openCVLibraries
    • cmakeLibraries
    • CaffeFrameworks
    • TensorFlowFrameworks
    • ROSFrameworks
    • SolidWorksDesign
    • CATIADesign
    • Microsoft ProjectManagement

Location

Kendall Sq is an award-winning, master-planned development and community of world-class office and lab space, restaurants, and retail shopping.

An Insider's view of Aurora Flight Sciences

What’s the vibe like in the office?

I look forward to coming into work every day, because the office is abuzz with excitement and innovation. Everyone is working on new things and pushing the boundaries of aerospace. The hallway chatter ranges from topics in advanced aerodynamics to when the next rock-climbing meet-up will be. I imagine this is how NASA felt during the space race.

Billy

Aircraft Conceptual Designer

What's the biggest problem your team is solving?

Aurora is committed to solving challenging technical problems across the aerospace industry. Our team is focused on providing core functions that enable certifiable autonomy in practice, from autonomous threat detection/mitigation to planning, estimation, and control of optionally piloted aircraft in unstructured environments.

Igor

Autonomy Engineer

What makes someone successful on your team?

To be successful one has to be an optimist and take initiative. We are working on projects that have not been done before so every new idea or approach needs to be welcomed with creativity and an open mind. Learning is endless here, but it is up to the individual to ask questions and take ownership of their work.

Destiny Mora

Embedded Systems Engineer

How do you empower your team to be more creative?

At Aurora creativity is a necessity. Most of our projects are at the cutting edge of what’s possible and require solving one or more engineering problems that have never before been solved before. It’s in our DNA and we encourage this from Day 1.

Brian

Senior Vice President of Programs

How do you collaborate with other teams in the company?

This is where you get to work with the smartest people, across every discipline, on a multitude of trailblazing products. This is where your voice will always be heard. This is where you will be encouraged to try everything. This is where you want to be.

Nayan

Mechanical Systems Group Lead

What are Aurora Flight Sciences Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Recreational Clubs
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
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